Secure Document Management System

Secure Document Management System | Cloud File Security

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Secure Document Management System | Cloud File Security

Our Secure Document Management System is a robust, cloud-based solution designed to store, manage, share, and track documents with military-grade encryption and role-based access. Whether you’re handling legal contracts, HR files, customer records, or internal documents, this system ensures compliance, speeds up collaboration, and eliminates paperwork. Features like version control, e-signature support, and real-time access logs make it ideal for modern, security-conscious businesses.

🧩 Modules and Features

1. Document Upload & Organization

• Upload files in bulk or drag-and-drop
• Support for PDFs, Word, Excel, images, etc.
• Auto-tagging, folders, and metadata indexing
• OCR for scanned documents

2. User Access & Role Management

• Create user groups with role-based permissions
• Control view, edit, download, delete rights
• Temporary and guest access management
• IP and device-level restrictions

3. Document Sharing & Collaboration

• Secure internal and external sharing
• Set expiry dates and download limits
• Commenting and real-time collaboration
• Share via link, email, or portal

4. Version Control & Audit Trail

• Track all changes and user activity logs
• Restore previous document versions
• View who edited, when, and what changed
• Tamper-proof logs for compliance

5. E-Signature Integration

• Built-in digital signature capability
• Multiple signers per document
• Legally compliant e-sign workflows
• Audit reports with signed timestamps

6. Document Expiry & Retention Policy

• Auto-expiry and archiving features
• Custom retention periods
• Notifications for expiring content
• Permanent deletion workflows

7. Admin Dashboard & Analytics

• Real-time document usage stats
• Download/access reports
• Storage usage monitoring
• Role-specific dashboards

8. Mobile & Remote Access

• Mobile-friendly interface
• Remote document access with full control
• Offline document availability (select files)
• Two-factor authentication (2FA)

🔑 Key Features at a Glance

• End-to-end encrypted storage & sharing
• Role-based access & permission settings
• Real-time audit trail & activity logs
• Version history with rollback support
• OCR, search, and smart tagging
• Integration with Google Drive, Dropbox, and CRM
• E-signature and workflow automation
• Compliance with ISO, GDPR, HIPAA, etc.